Abstract Submission Guidelines - FSRH and FPH Conference 22 September 2017

‘Sex as a Public Health Issue’ Navigating the Public Health Landscape Working Together Effectively

DEADLINE: Monday 28th August 2017

Preparation of your abstract

Abstract size and presentation

  • The maximum number of words per abstract is 250.
  • The abstract can include tables/graphs, although any text will be included in the word count.
  • Abstracts are checked for size and rejected if too long.
  • Abstracts should be typed single-spaced – minimum type size 11 point.
  • Abstracts must be submitted in English.

Abstract Content

  • The abstract content should focus on the conference themes – it must address a Public Health issue relevant to the conference theme.
  • A “blind” selection process will be used. No identifying features such as names of hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. Do not include the names of authors either. The names of the authors and their affiliations (institutions) will be requested separately when you submit the abstract on-line.
  • The abstract title should reflect the main content of the abstract while remaining as brief as possible. Do not use abbreviations in the title. Please capitalise only the first word, not each one. There should be no full stop at the end.
  • Abstract text should be in a structured format using the following headings:
    • Introduction - this should include the aims of the study
    • Methods
    • Results
    • Conclusions
  • Abstracts based on case studies should prefix the words “Case Study” in front of the title.  Case studies must be anonymised. The following headings should be used to present a case study:
    • Background
    • Case
    • Conclusion

  • Abstracts should refer to completed work and not work in progress. Please ensure that results are given (do not state: ‘results will be presented at the meeting’) and appropriate statistical tests have been used and reported. Abstracts submitted with no results presented will be rejected.
  • Any abbreviations should be in parenthesis after the full word the first time it appears.
  • References should be kept to a minimum and, should be consistently presented in Vancouver (numbered) style.
  • Tables should be kept simple.
  • Sources of funding should be indicated at the bottom of the abstract.

Please note – during the judging process, equal weighting will be given to the relevance to the theme of conference and the quality of content provided.

The judges from the FSRH and FPH) will decide the type of communication for your abstract (oral presentation or poster presentation). All correspondence will be sent to the registered presenter. It is the responsibility of this person to pass on any relevant information regarding the submitted abstract and the conference to the other authors.

Oral presenters

Presenters each receive a 10 minute slot which comprises of a 7 minute oral presentation and 3 minutes for questions.

Poster presenters

A poster board within the exhibition hall will be allocated to each poster. All paper posters must be in portrait layout, preferably A0 size (841 × 1189 mm). Additionally, an electronic version of your poster MUST be sent to eventsmanager@fsrh.org by Monday 28th August 2017 to ensure the poster judges have adequate time to view all posters. Failure to do so, may result in disqualification.

If your abstract is accepted at least one author must register to attend the Conference. 

Please note that failure to register may result in your abstract being withdrawn from the conference.

Registration, travel and accommodation charges are the responsibility of the presenter.

All Posters must be on display from the beginning of Conference and remain on display until the end.

Attending co-authors will need to register independently at the applicable rate if they wish to attend any part of the Conference.

View the Conference Programme in full